Understanding simpldiscipline User Roles

simpldiscipline defines six distinct user roles:

User: The User role is automatically assigned to all staff members. Users can submit discipline incidents, minor infractions, and positive referrals for all students at the locations where they are assigned. Staff locations are managed through Student Information System school affiliations and sync to simpldiscipline hourly. Users do not have access to the Reviewer area, student history, reporting, or administrative settings. Their access to student data is based on the visibility settings configured at the district and/or school level. However, regardless of those settings, Users can only view information for students who are rostered to them.

Elevated Roles:

Reviewer Read-Only: The Reviewer Read-Only role allows users to view information in the Reviewer area, including student history, incident information, Student Overview pages, reports, and analytics. This role is view-only; users cannot approve, edit, deny, revert, or send notifications for incidents, minor infractions, positive referrals, or truancy tasks. However, they can still submit and document incidents, minor infractions, positive referrals, and notes for any student at their assigned school.

Reviewer – Truancy Center Only: The Reviewer – Truancy Center Only role provides access only to the Truancy Center and truancy-related student information. Users can work truancy tasks, process truancy incidents, and generate and send truancy letters. They cannot access or manage non-truancy discipline information, approve discipline incidents, or make changes to non-truancy data. They can still submit and document incidents, minor infractions, positive referrals, and notes for any student at their assigned school.

Reviewer Read-Only + Truancy Center: This role combines Reviewer Read-Only access with Truancy Center access. Users can view general student, incident, and reporting information throughout the Reviewer area and can manage truancy tasks, process truancy incidents, and generate and send truancy letters. They cannot approve or make changes to non-truancy discipline incidents or minor infractions. They can still submit and document incidents, minor infractions, positive referrals, and notes for any student at their assigned school.

Reviewer: The Reviewer role provides full access to the Reviewer area, including discipline incidents, minor infractions, positive referrals, student history, reporting, and the Truancy Center. Reviewers can process incidents by approving, denying, reverting, and updating them, as permitted by district settings. Approved incidents synchronize with the Student Information System. Reviewers can also perform functions that a Super Administrator has delegated to school-level reviewers. This role is generally appropriate for school-level administrators and discipline staff.

Super Administrator: The Super Administrator role is intended for district-level administrators responsible for managing simpldiscipline district-wide. In addition to Reviewer functionality, Super Administrators can manage district settings, templates, visibility settings, system configuration, and elevated user roles and locations. They also have access to data across all district locations and administrative tools such as audit and import logs. Because this role provides broad district-wide access and configuration abilities, it should not generally be assigned to school-level users.