Incident Letters
simpldiscipline can automatically generate parent notification letters to help simplify parent and guardian communication when a discipline incident occurs.
Approving an incident
When an incident is approved by a reviewer, a default parent notification letter is generated for each offender. This is configured at a school level and different schools can have different default letters.
On the approval screen, all student offenders are shown with a list of their current letters.
Viewing a letter
You can view a parent notification letter by clicking on its name in the list. When clicked, it will open the letter in a new tab for you to view.
Downloading a letter
You can download a parent notification letter by clicking on the Download button to the right of the letter.
Generating a new letter
simpldiscipline automatically creates one letter for each offender when an incident is approved.
To generate additional letters, or to generate a new letter when an incident is edited, click the New letter button and select from the list of available templates.
Some templates may require additional details and the system will prompt you for additional information.
Once you have supplied the required information, click Generate letter to build the new letter.
When the new letter has been built, you can click the letter's name to view it, or the download button to download it to your computer.
Additional letter templates
simpldiscipline supports an unlimited number of additional letter templates. Some examples of these additional letter templates can include letters such as:
- Suspension (ISS/OSS) notification letters
- Expulsion hearing letters
- Manifestation Determination Reviewer letters
- Truancy letters
To create additional letter templates, contact your district administrator or submit a support ticket and we'll be happy to help!
Historical record
All letters generated for a student are kept securely within simpldiscipline. Generating a new letter does not delete or change any previously generated letters.
Parent notification
simpldiscipline supports automatically notifying parents/guardians after a notification letter has been generated.
Please view our help article on parent notification linked here for more details on how to notify a parent after a letter is generated.
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